Covid Safety

OVERVIEW OF THE PLAN

Beginning August 23, 2021, Burr Oak Community Schools will begin in-person learning.

We will publish the local health department's guidelines regarding the spread of Covid-19, which currently recommends the following:

  • Students benefit from in-person learning, and safely returning to in-person instruction in the fall 2021 is a priority.

    • Vaccination is the leading public health prevention strategy to end the COVID-19 pandemic. Promoting vaccination can help schools safely return to in-person learning as well as extracurricular activities and sports.

    • Due to the circulating and highly contagious Delta variant, CDC recommends universal indoor masking by all students (age 2 and older), staff, teachers, and visitors to K-12 schools, regardless of vaccination status.

    • In addition to universal indoor masking, CDC recommends schools maintain at least 3 feet of physical distance between students within classrooms to reduce transmission risk. When it is not possible to maintain a physical distance of at least 3 feet, such as when schools cannot fully re-open while maintaining these distances, it is especially important to layer multiple other prevention strategies, such as screening testing.

    • Screening testing, ventilation, handwashing and respiratory etiquette, staying home when sick and getting tested, contact tracing in combination with quarantine and isolation, and cleaning and disinfection are also important layers of prevention to keep schools safe.

    • Students, teachers, and staff should stay home when they have signs of any infectious illness and be referred to their healthcare provider for testing and care.

    • Many schools serve children under the age of 12 who are not eligible for vaccination at this time. Therefore, this guidance emphasizes implementing layered prevention strategies (e.g., using multiple prevention strategies together consistently) to protect students, teachers, staff, visitors, and other members of their households and support in-person learning.

    • Localities should monitor community transmission, vaccination coverage, screening testing, and occurrence of outbreaks to guide decisions on the level of layered prevention strategies (e.g., physical distancing, screening testing).

Student Engagement

OUR BELIEFS:

Grading and Assessing Learning

Administrator Expectations

Counselor/Behavioral Interventionists Expectations

K-12 Teacher Expectations

Business Office Expectations

Electives, Specials Expectations

Food Service Expectations

Special Education Expectations

Promote a sense of community

A photo with several hands holding each other forming a circle.

  • Keep students/families connected to the school community

  • Accommodate emotional needs

  • Provide families with information and guidance

  • Be available to assist with needs

Have a growth mindset

A photo of a hand drawing 2 faces facing each other. One face has a down red arrow with the word "Fixed Mindset", and the other one with an up green arrow with the words "Growth Mindset".

  • Provide meaningful learning activities to students

  • Provide timely feedback to students weekly about the learning

  • Encourage life lessons such as cooking, reading recipes, reading together, family games and activities that promote physical activity, culture, and the arts

Maintain positivity

A photo of a pair of glasses in a table with the phrase "One small positive thought in the morning can change your whole day" in the back.

  • Consider the needs of all students

  • Consider the needs of teachers and staff

  • Attend to the needs of all stakeholders to the best of our abilities

  • Be empathetic, compassionate, and helpful to the best of our abilities

Secretarial Staff Expectations

Maintenance/Transportation/Grounds Staff Expectations

Instructional Support Staff Expectations

Technology Department Expectations

GSRP Expectations

Communications From Branch Area Careers Center--Continuity of Learning COVID-19 Response Plan

Beginning the 2019-2020 School Year-- What to Expect

Distance Learning Additional Expenses

CONSIDERATIONS AND EXPECTATIONS OF ALL STAFF:

  • Provide students and families with a week to week schedule for learning

  • Track and log student and parent engagement using Synergy

  • Collaborate with colleagues in professional learning meetings to ensure consistency

  • Maintain communication with all stakeholders

LEARNING PLAN COMPONENTS:

  • Options for learning: On campus, Burr Oak Virtual Academy, Alternative Ed. Step Up

  • Engagement and attendance in the classroom

  • Hours of engagement: 7:45 a.m. - 2:20 p.m.

  • Grading: Rubrics K-4; Traditional 5-12

GRADING AND ASSESSING LEARNING:

Communicating authentic feedback on assessments about student learning is a primary goal in our district.

Parents and students in grades 5-12 have access to student view and parent view in Synergy and we will document student work in the gradebook weekly so that parents can track student learning.

ADMINISTRATOR EXPECTATIONS:

  • Provide communication to staff and families in a timely manner

  • Listen to staff and families feedback to continue improvements for differentiated learning on an ongoing basis

  • Continue to monitor ALL staff for overall health both mental and physical

  • Consider and take into account feedback from teachers and support staff

  • Answer new questions and problem solve

  • Celebrate the positives

  • Provide assistance and/or online training as needed to improve teaching

  • Make sure all teachers are meeting regularly to discuss the positives and challenges of student learning

COUNSELOR/BEHAVIORAL INTERVENTIONISTS EXPECTATIONS:

Staff are expected to create connections, foster relationships, and maintain engaged learning for each and every student. Staff will create plans to provide routines and structure and to ensure that students' needs are being met.

Below are the non-negotiables and guidelines for delivering social and emotional support to students.

  • Behavior interventionists and counselors will be in contact with special and general education teachers to determine what students and families might be in need of social emotional support.

  • Monitor the well being of students in transition and homelessness and share any essential information with staff working with that student

  • Continue to update all required reporting documents, i.e. homeless documents.

  • Inform special and general education teachers of accommodations and modifications that might need to be provided based on information learned during phone calls, emails, etc.

  • Be sure to check in with identified families regularly to gain information on needs for access and resources

  • Document all successful and unsuccessful contacts and contact time in Synergy. Include notes regarding specific communication and instruction. If communication is void please reach out to others that might have ideas to reach the family

  • Communicate with families during scheduled daytime hours.

  • Provide updated resources to send home to families who requested hard copy work and to update through social mediums

K-12 TEACHER EXPECTATIONS

Teachers will be expected to create connections, foster relationships, and maintain engaged learning for each and every student. Teachers will be expected to maintain regular communication with parents and students.

  • Attend virtual and/or in person professional team meetings to share ideas about learning and incorporating mental/physical health ideas

  • Collaborate with grade level teams to coordinate work and discuss student issues

  • Continually monitor and communicate with students and families to check on overall health

  • Reach out to support staff who serve as a resource to classroom teachers in locating and connecting with students who they may be having difficulty reaching.

  • Collaborate with Special Education teachers to support students with social/emotional needs and when having difficulty contacting students and families

  • If you have specific or preferred times you are available, communicate that with all collaborators and stakeholders

  • Check electronic communications daily and be efficient in responding

  • Maintain safe social distancing practices to ensure the safety of all employees when onsite

Homelessness/McKinney Vento Guidelines: Burr Oak Contact Person - Ms. Kathy Smith

BUSINESS OFFICE EXPECTATIONS:

  • Work with the administration and the fiscal services manager to assist employees as necessary and to keep the financial systems functioning properly and efficiently

  • Stay up to date on Covid 19 information at the state level as it applies to the district and human resources

  • Problem solve as unfamiliar situations come up

  • Attend staff meetings virtually and/or in person as necessary

  • Assist administration in finding and providing professional learning opportunities

FOOD SERVICE EXPECTATIONS:

Food service for Burr Oak Community Schools is contracted through Sturgis Community Schools. Food service director, Patti Miller, will coordinate all food service and communicate with district administration and local on site staff as necessary. Our local supervisor is Liz Barrington.

  • Check your email daily for tasks assigned

  • Complete all assigned tasks

  • Document daily as necessary

  • Continue to monitor student/parent satisfaction.

  • Answer new questions and problem solve.

  • Reflect on what is working or what needs to be problem solved

  • Staff assigned to food service report to Patti Miller and coordinate with locals as needed

  • Maintain food safe practices to ensure the safety of all employees when onsite

SPECIAL EDUCATION EXPECTATIONS:

For students with disabilities, per the Individuals with Disabilities Education Act (IDEA), students with disabilities are entitled to a Free and Appropriate Public Education (FAPE) with Specially Designed Instruction (SDI), including IEP goals and objectives/benchmarks and equal and alternate access to core curriculum

SECRETARIAL STAFF EXPECTATIONS:

  • Check email throughout the day

  • Respond to messages left (forward through email)

  • Communicate efficiently with others as necessary to provide supports for all stakeholders

  • Collaborate with all staff to ensure communications are shared with the correct individuals

  • Check Synergy attendance each Monday to ensure all teachers entered communication data on the previous Friday

MAINTENANCE/TRANSPORTATION/GROUNDS STAFF EXPECTATIONS:

  • Check email daily and check the building sign-in log to know which rooms to sanitize after a staff member was in the building

  • Collaborate with administrators and problem solve regarding any issues that come up

  • Complete all assigned tasks

  • Punch in and out as normal

  • Share any communications with families/students on the daily learning log or with administration

  • Maintain safe practices to ensure the safety of all employees when onsite

INSTRUCTIONAL SUPPORT STAFF EXPECTATIONS:

At Risk/Title/Special Education paraprofessionals

  • Collaborate with the general education and Title teachers and building principal to determine which students and families need support

  • Help families understand the resources shared with them

  • Collaborate with administration in locating and connecting with students who teachers may be having difficulty reaching

TECHNOLOGY DEPARTMENT EXPECTATIONS:

  • Establish and publish a system for students/parents to bring Chromebooks in for repair or replacement

If a repair is needed, please call the school number and leave a message at 269-489-5181 or email tgreene@burroakcs.org or send a message via the school’s Facebook page to make arrangements. Somebody will get back to you as quickly as possible.

  • Monitor student technology use daily using GoGuardian and notify parents when necessary regarding concerns

  • Provide an online resource list and/or tip sheet for parents that will provide them with information related to Internet safety, how the district monitors usage, and who to contact with issues or questions

  • Parents are expected to also act as monitors of their children’s activity when using Internet; refer to signed forms

  • Encourage safe use, limit to school applications, limit screen time

GSRP EXPECTATIONS:

  • Play and connection are the focus of GSRP learning. Children learn through play.

  • Focus on supporting families’ and students’ social and emotional needs by making weekly connections

  • Document communications regularly

  • Communicate with parents as partners in their child's education